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  • Writer's pictureR.Lee

All Nippon Kyudo Federation Code of Ethics

All Nippon Kyudo Federation Code of Ethics Source Text Article 1 (Purpose of This Code) This code is to prevent the perpetration of, and subsequent harm from acts of sexual harassment, power harassment, and violent behaviour, and as a result promote the upkeep of a high moral standard within the All Nippon Kyudo Federation (hereafter referred to as “The Federation”) and within the practice of Kyudo. Article 2 (Fundamental principles of the Federation) In order to prevent sexual harassment, power harassment, violent behaviour, etc. in the practice of Kyudo and at competition venues, The Federation shall endeavour to thoroughly instruct and deepen awareness of related persons, and to draw attention to them at all times. In the event of an incident, The Federation will do the utmost to prevent a recurrence by rigorously investigating the facts from a fair standpoint, considering the reputation and privacy of those involved. Article 3 (Responsibility of Associated Persons) As those involved in archery teaching and competition(s) as Kyudo practitioners, practitioners should be fully aware that they are representatives of Kyudo as a traditional part of Japanese culture, and do not damage their dignity as leaders/athletes. In addition to making efforts, [Kyudo practitioners] must always respect the personalities of others and act without discrimination for any reason such as race, nationality, or gender. Article 4 (Prevention of sexual harassment) 1. For the purpose of This Code, Sexual Harassment is defined as sexual behaviour and utterances contrary to the will of or uncomfortable to another person, which deteriorates the position and/or experiences of this person within The Federation. 2. Kyudo practitioners should always be aware (particularly of the points below to respect others so that they do not engage in sexual harassment. i. Even if the speech and/or conduct was intended to be humorous or light-hearted, it may cause the other person discomfort or be against their will. ii. Including for the purpose of providing instruction, when touching another person have consideration for obtaining their consent and do not cause them discomfort. iii. If the other person seems to become uncomfortable, cease the relevant behaviour immediately. iv. Do not behave unfairly or disadvantage in the instruction or evaluation of individuals involved in a sexual harassment case. v. Be aware that sexual harassment can occur to men or between members of the same sex and is not only an issue during training and competitions but may also occur at subsequent social occasions and in general daily life. 3. Kyudo practitioners should strive to create an environment that supports victims of sexual harassment and encourages the reporting of incidents to the relevant authorities. 4. When Kyudo practitioners become aware of any incidence of sexual harassment, they should endeavour to prevent further incidents through counselling of parties involved as well as reporting to relevant authorities. Article 5 (Prevention of Violent behaviour) 1. For the purpose of This Code, violent behaviour is defined as harming an individual mentally or physically through violent acts inflicted upon a person’s body and/or threatening, coercive, or insulting conduct towards a person. 2. Kyudo practitioners should always be aware (particularly of the points below) to respect others so that they do not engage in violent behaviour. i. Even if an individual does not follow instruction or engages in disagreement, practitioners should strive to reach a respectful mutual understanding through discussion and the consultation of third parties. ii. Violent acts should never be perpetrated upon an individual, even for the purpose of instruction or discipline. iii. Threats, coercion, and insults (including conduct negative to an individual’s character, behaviour that ignores the presence of an individual, and/or conduct that ridicules individuals) may bring greater harm to individuals than physical violence. iv. Violence perpetrated at practice or competition venues, or places where Kyudo equipment is stored carries the risk of serious consequences upon life and health. 3. Kyudo practitioners should strive to create an environment that supports victims of violent behaviour and encourages the reporting of incidents to the relevant authorities. 4. When Kyudo practitioners become aware of any incidence of violent behaviour, they should endeavour to prevent further incidents through counselling of parties involved as well as reporting to relevant authorities. Article 6 (Prevention of Power Harassment) 1. For the purpose of This Code, Power Harassment is defined as conduct and utterances utilising superior status, position, authority, etc. to force individuals to complete tasks outside their purview or to cause harm towards their character and/or dignity, which deteriorates the position and/or experiences of this person within The Federation. 2. Kyudo practitioners should always be aware (particularly of the points below) to respect others so that they do not engage in power harassment. i. Even if actions are linked to duties or instruction, the imposition of tasks or quotas that are unreasonable to complete in comparison to average expectations, or the issuance of directives with the unfair intent to harass or bully are actions of power harassment. ii. Sexual harassment and violent behaviour may also be construed as power harassment when occurring from the context of superior position or status. iii. Power harassment may occur not only between superiors and subordinates or instructors and the instructed, but also between those of the same position or status when there is any kind of context of superiority. 3. Kyudo practitioners should strive to create an environment that supports victims of power harassment and encourages the reporting of incidents to the relevant authorities. 4. When Kyudo practitioners become aware of any incidence of power harassment, they should endeavour to prevent further incidents through counselling of parties involved as well as reporting to relevant authorities. Article 7 (Establishment of Member Protection Committee) 1. In order to achieve the purpose(s) of These Guidelines, The Federation will establish a Member Protection Committee relating to sexual harassment, violent behaviour etc. within the secretariat. 2. Member Protection Officers shall include personnel of the secretariat, who will maintain confidentiality and implement ethical management of all reports. 3. The Member Protection Committee shall also nominate at least one legal professional as an external consultant. 4. Discussion(s) may be mediated by an external consultant according to the wishes of the whistle-blower, or if otherwise considered appropriate by the Member Protection Officer handling the report. Article 8 (Use of the Member Protection Committee) 1. The Member Protection Committee shall deal with reports relating to sexual harassment, violent behaviour, power harassment and/or any unfair or unlawful actions related to the activities of The Federation. 2. Current or past individuals associated with The Federation may make use of the Member Protection Committee. Article 9 (Whistle-blower Protection) 1. The Federation shall maintain strict confidentiality regarding the name(s), contact details, and report(s) of any individuals accessing the Member Protection Committee. 2. The Federation and any associated individuals may enact any necessary appropriate measures to ensure that individuals are not treated disadvantageously as a result of having accessed the Member Protection Committee. 3. Even if a report is submitted anonymously to the Member Protection Committee, if reasonable grounds or sufficient evidence of the authenticity of the report is demonstrated, appropriate investigation into the matter shall be carried out in the same manner as an onymous report. Article 10 (Investigation Regarding Reported Matters) 1. The Member Protection Committee may as necessary request the co- operation of Secretariat Officers of The Federation, the Ethics Committee, as well as any necessary relevant departments or associated relevant organisations to conduct fact-finding endeavours on reports. 2. If The Federation receives a request from the Member Protection Committee as per the preceding paragraph, it will provide assistance in a timely manner to the Member Protection Committee regarding associated individuals, departments, and organisations. 3. Individuals engaged in fact-finding endeavours on reports will maintain strict confidentiality and implement ethical management of all details and identities on the report. Article 11 (Report Outcomes and Corrective Measures) 1. If as a result of investigation into a report, the Member Protection Committee finds that unfair or unlawful actions have occurred, the results shall be reported in a timely manner to The Federation’s Ethics Committee. 2. If a report is submitted to the Ethics Committee as per the preceding paragraph, The Federation shall, in a timely manner, follow the procedures of The Federation, to enact suitable corrective and preventative measures. 3. After concluding corrective measures as per the preceding paragraph, The Federation shall, with sufficient respect to the reputation and privacy of the associated, notify the whistle-blower of the outcome of the investigation and corrective measures. 4. As The Federation bears a social responsibility to prevent the occurrence of similar issues, if it is deemed necessary to publicise the details of the report, investigation, and/or corrective measures, then with sufficient respect to the confidentiality of all associated persons and with prior consent obtained, the Federation may make official announcement(s) as required. Article 12 (Improvement of the Member Protection Committee and Corrective Actions) The Federation may at any time conduct investigation to identify if corrective and preventative measures policies are sufficiently functioning and that whistle-blowers are not being treated disadvantageously as a result, and based on this investigation may implement measures to improve the operations of the Member Protection Committee as well as any additional corrective and/or preventative measures. Article 13 (Amendments of and Supplements to This Code) 1. This Code may be amended according to Resolutions from the Board of Directors. 2. The Board of Directors may, as required, by resolution append Supplementary Provisions to the meaning or contents of This Code to cover matters not already outlined. Supplementary Provisions 1. This Code was enacted on the 28th November 2013 About the Member Protection Committee The Member Protection Committee is to be contacted in writing (Fax, Email, or Post). Fax: 03-3481-2398 E-mail: soudan@kyudo.jp Post: Kishi Memorial Hall 1-1-1, Jinnan, Shibuya-ku Tokyo 150-8050 All Nippon Kyudo Federation – Member Protection Committee


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